PRIVACY NOTICE
NIKON EUROPE PRIVACY NOTICE
In this privacy notice we explain how we collect and use your personal data. This privacy notice applies to all personal data we process about you when you apply for a job with Nikon. Nikon respects privacy and acknowledges that processing personal data in a lawful and proper manner is an important social responsibility and declares that it will strive to protect personal data. This privacy notice is part of Nikon’s Group Privacy Protection Statement. It applies to you (hereafter “you”), as applicant for a job with Nikon Europe BV. In this privacy notice, we will explain how we process your personal data. Therefore, we encourage you to read this notice carefully.
Nikon Europe BV, Stroombaan 14, 1181 VX Amstelveen, The Netherlands, where Nikon has its European headquarters (hereafter “Nikon”, “we” and “our”) and is part of the Nikon Group. We are responsible for the collection and use of your personal data described in this privacy notice.
If you want to exercise your rights, such as your right to access, correct, erase, restrict, object or port personal data or to withdraw your consent, or if you have any questions about the processing of your personal data, you can contact us in accordance with this privacy notice.
Personal data we process is information that you knowingly provide to us directly or through third parties. However, in some instances, we process personal data that we are able to infer about you based on other information you provide to us or from our interactions with you, or personal data about you that we receive from a group company or a third party with your knowledge. If you refuse to provide personal data that we require for the performance of the contract or compliance with a legal obligation, we may not be able to provide all or parts of the services you have requested from us. We may process your name, address, telephone number, email address, and other contact information. This information may also include information contained in your resume (e.g.: professional qualifications, previous work experience, education level, competences and skills), information contained in your social media accounts (e.g.: LinkedIn) and any other information you may wish to provide us as part of your application. The main purpose for which we process your personal data is as follows. a. To assess your application We collect, store and use your data for to assess your application. We can assess your suitability for a role, to shortlist applicants, and to verify references and professional qualifications provided by applicants.
b. To set up and conduct interviews
We collect, store and use your data to set up and conduct interviews. We can subsequently evaluate the outcome of the interviews.
c. To manage our on-site security
We collect, store and use your data to manage our on-site security. This will allow us to ensure that our premises, assets, information, and employees or other personnel are secure.
d. As is otherwise needed in the recruitment process We collect, store and use your data as is otherwise needed in the recruitment process. Legal basis We process your personal data because this is necessary for the performance of a contract, to comply with legal obligations or if it is in our legitimate interests or the interests of a third party or on the basis of consent. When we process your personal data for our legitimate interest, we will also take you into account and ensure that the further processing of your personal data is done in accordance with the legal requirements. As such we will also look into ensuring that processing for this new purpose is compatible with the purpose for which the personal data was initially collected. This does not apply when such processing is done due to a legal obligation or when we have obtained your consent. Our legitimate interests are for example: improving our recruitment process or securing our services and facilities. If you’ve provided consent please be informed that you can withdraw your consent at any time by following the unsubscribe link in an e-mail, by adjusting your setting (if available) or by contacting us.
Being a global organization, many of our business activities are also carried out (and business efficiencies achieved) by processing or consolidating information about you in specific or centralized databases and systems located at specific secured facilities worldwide. A strict access policy is maintained with regard to the processing of your personal data. Only authorised persons will have access to your personal data. It is possible that your personal data is shared with trusted third parties that perform business functions or provide services to us. All such third parties will be required to adequately safeguard your personal data, subject to agreements that correspond to the requirements of applicable laws. Your personal data may also be shared for investigations (e.g. disclosure to prevent crime or fraud, or to comply with a court order or legislation). International transfers of personal data Given the global nature of our company, your personal data may be transferred to Nikon entities and trusted third parties in countries outside the European Economic Area whose laws may not afford the same level of protection. Nikon will ensure that adequate safeguards are in place to comply with the requirements for the international transfer of personal data under applicable privacy laws. For transfers of personal data outside the European Economic Area, Nikon will use Commission approved mechanisms, such as the Standard Contractual Clauses as safeguards, Decision 2021/914//EC (see Article 46 GDPR).
We will secure your personal data in accordance with our IT and security policies so that personal data is protected against unauthorised use, unauthorised access and wrongful modifications, loss or destruction. Your personal data will be kept for 12 months from the date of application. A longer retention period will be maintained for successful applicants in case of employment.
You can contact us to exercise any of the rights mentioned below. We may not always be able to fulfil your request. For example, your request for access could be limited if this is necessary to protect the rights and freedoms of other individuals or we may refuse to delete your personal data in case the processing of such data is necessary for compliance with legal obligations. If you would like to exercise your rights, please send your request to the contact details below. Please note that we may need you to provide additional information to confirm your identity. You also have the right to lodge a complaint with the Dutch Data Protection Authority. You can also contact us if you have any questions, remarks or complaints in relation to this privacy notice. Right to access You can request for access to your personal data. This includes the question whether we process any personal data about you. Right to rectification You have the right to have your data rectified in case of inaccuracy or incompleteness. Right to erasure You also have the right to have your personal data erased. We will erase your data in accordance with your request and the law. In case your data is deleted, please be aware that due to the way we maintain certain services, it may take some time before backup copies are erased. Right to restriction of processing You have the right to obtain the restriction of the processing of your personal data in certain circumstances. Right to data portability The right to data portability applies to information we received directly from you. You have the right to request that we transfer the information you gave us from one organisation to another (where technically feasible), or give it to you. This right only applies in case of automated processes and when processing your data on the basis of consent or the performance of a contract. Right to object You have the right to object to the processing of your personal data in case we process your personal data on the basis of ‘legitimate interests’ (including profiling). At any time and free of charge you can object to direct marketing purposes in case your personal data is processed for such purposes, which includes profiling purposes to the extent that it is related to such direct marketing. In case you exercise this right, we will no longer process your personal data for such purposes.
We have most recently updated this notice in July 2023 and it replaces earlier versions. We will update this privacy notice from time to time.
HR Department Nikon Europe BV Stroombaan 14, 1181 VX Amstelveen The Netherlands Email: hr.eu@nikon.com
PRIVACY NOTICE
NIKON EUROPE PRIVACY NOTICE
In this privacy notice we explain how we collect and use your personal data. This privacy notice applies to all personal data we process about you when you apply for a job with Nikon. Nikon respects privacy and acknowledges that processing personal data in a lawful and proper manner is an important social responsibility and declares that it will strive to protect personal data. This privacy notice is part of Nikon’s Group Privacy Protection Statement. It applies to you (hereafter “you”), as applicant for a job with Nikon Europe BV. In this privacy notice, we will explain how we process your personal data. Therefore, we encourage you to read this notice carefully.
Nikon Europe BV, Stroombaan 14, 1181 VX Amstelveen, The Netherlands, where Nikon has its European headquarters (hereafter “Nikon”, “we” and “our”) and is part of the Nikon Group. We are responsible for the collection and use of your personal data described in this privacy notice.
If you want to exercise your rights, such as your right to access, correct, erase, restrict, object or port personal data or to withdraw your consent, or if you have any questions about the processing of your personal data, you can contact us in accordance with this privacy notice.
Personal data we process is information that you knowingly provide to us directly or through third parties. However, in some instances, we process personal data that we are able to infer about you based on other information you provide to us or from our interactions with you, or personal data about you that we receive from a group company or a third party with your knowledge. If you refuse to provide personal data that we require for the performance of the contract or compliance with a legal obligation, we may not be able to provide all or parts of the services you have requested from us. We may process your name, address, telephone number, email address, and other contact information. This information may also include information contained in your resume (e.g.: professional qualifications, previous work experience, education level, competences and skills), information contained in your social media accounts (e.g.: LinkedIn) and any other information you may wish to provide us as part of your application. The main purpose for which we process your personal data is as follows. a. To assess your application We collect, store and use your data for to assess your application. We can assess your suitability for a role, to shortlist applicants, and to verify references and professional qualifications provided by applicants.
b. To set up and conduct interviews
We collect, store and use your data to set up and conduct interviews. We can subsequently evaluate the outcome of the interviews.
c. To manage our on-site security
We collect, store and use your data to manage our on-site security. This will allow us to ensure that our premises, assets, information, and employees or other personnel are secure.
d. As is otherwise needed in the recruitment process We collect, store and use your data as is otherwise needed in the recruitment process. Legal basis We process your personal data because this is necessary for the performance of a contract, to comply with legal obligations or if it is in our legitimate interests or the interests of a third party or on the basis of consent. When we process your personal data for our legitimate interest, we will also take you into account and ensure that the further processing of your personal data is done in accordance with the legal requirements. As such we will also look into ensuring that processing for this new purpose is compatible with the purpose for which the personal data was initially collected. This does not apply when such processing is done due to a legal obligation or when we have obtained your consent. Our legitimate interests are for example: improving our recruitment process or securing our services and facilities. If you’ve provided consent please be informed that you can withdraw your consent at any time by following the unsubscribe link in an e-mail, by adjusting your setting (if available) or by contacting us.
Being a global organization, many of our business activities are also carried out (and business efficiencies achieved) by processing or consolidating information about you in specific or centralized databases and systems located at specific secured facilities worldwide. A strict access policy is maintained with regard to the processing of your personal data. Only authorised persons will have access to your personal data. It is possible that your personal data is shared with trusted third parties that perform business functions or provide services to us. All such third parties will be required to adequately safeguard your personal data, subject to agreements that correspond to the requirements of applicable laws. Your personal data may also be shared for investigations (e.g. disclosure to prevent crime or fraud, or to comply with a court order or legislation). International transfers of personal data Given the global nature of our company, your personal data may be transferred to Nikon entities and trusted third parties in countries outside the European Economic Area whose laws may not afford the same level of protection. Nikon will ensure that adequate safeguards are in place to comply with the requirements for the international transfer of personal data under applicable privacy laws. For transfers of personal data outside the European Economic Area, Nikon will use Commission approved mechanisms, such as the Standard Contractual Clauses as safeguards, Decision 2021/914//EC (see Article 46 GDPR).
We will secure your personal data in accordance with our IT and security policies so that personal data is protected against unauthorised use, unauthorised access and wrongful modifications, loss or destruction. Your personal data will be kept for 12 months from the date of application. A longer retention period will be maintained for successful applicants in case of employment.
You can contact us to exercise any of the rights mentioned below. We may not always be able to fulfil your request. For example, your request for access could be limited if this is necessary to protect the rights and freedoms of other individuals or we may refuse to delete your personal data in case the processing of such data is necessary for compliance with legal obligations. If you would like to exercise your rights, please send your request to the contact details below. Please note that we may need you to provide additional information to confirm your identity. You also have the right to lodge a complaint with the Dutch Data Protection Authority. You can also contact us if you have any questions, remarks or complaints in relation to this privacy notice. Right to access You can request for access to your personal data. This includes the question whether we process any personal data about you. Right to rectification You have the right to have your data rectified in case of inaccuracy or incompleteness. Right to erasure You also have the right to have your personal data erased. We will erase your data in accordance with your request and the law. In case your data is deleted, please be aware that due to the way we maintain certain services, it may take some time before backup copies are erased. Right to restriction of processing You have the right to obtain the restriction of the processing of your personal data in certain circumstances. Right to data portability The right to data portability applies to information we received directly from you. You have the right to request that we transfer the information you gave us from one organisation to another (where technically feasible), or give it to you. This right only applies in case of automated processes and when processing your data on the basis of consent or the performance of a contract. Right to object You have the right to object to the processing of your personal data in case we process your personal data on the basis of ‘legitimate interests’ (including profiling). At any time and free of charge you can object to direct marketing purposes in case your personal data is processed for such purposes, which includes profiling purposes to the extent that it is related to such direct marketing. In case you exercise this right, we will no longer process your personal data for such purposes.
We have most recently updated this notice in July 2023 and it replaces earlier versions. We will update this privacy notice from time to time.
HR Department Nikon Europe BV Stroombaan 14, 1181 VX Amstelveen The Netherlands Email: hr.eu@nikon.com
